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SAP Workflow

Preparations and Customizing

Use

To use Workflow in the Project System, you must make the following settings in Customizing for

Workflow and the Project System:

_ Maintain your company’s organization structure

_ Link the predefined standard tasks with the authorized people in your company

_ Activate existing event receiver links between triggering events and consuming workflow tasks.

_ Name a technical person responsible for each standard workflow template.

_ Determine whether a workitem should be created and make the appropriate setting in

Customizing for network type parameters.

_ Determine whether a workitem should be created if there is a deviation in the duration and work, and make the appropriate setting in Customizing for confirmation parameters.

Standard Tasks in the Project System

SAP has predefined the following standard workflow tasks and provided them with the Project

System: Standard Task TS20000653: Purchase Order Change

If you change dates or quantities of material components in a network with externally processed activities, for which a purchase order has already been created, the system automatically creates a workitem.

The purchasing agent receives a message in the mail system regarding the changes that need to be made. This person can then make the necessary changes to the purchase order directly from the mail system.

Standard task TS00007944: Enter actual data

You can create a workitem for confirmation from the information system. The pool of confirmations can be sent to various addresses, for example, to a user or a work center.

Standard Task TS00008015: Deviation in the Confirmation is too Large

If the duration or work exceeds the values you defined in the confirmation parameters in Customizing, the system automatically creates a workitem: The MRP controller receives a workitem by mail and can display the confirmation or network. The MRP controller can also use the mail system to contact the person who made the confirmation.

User-defined Standard Tasks and Workflow Tasks in Milestones

You can use the milestone function start workflow task in a network to start:

_ Standard tasks

_ Tasks

_ Workflow tasks

depending on the status of the activity to which the milestone is assigned. You can use network and activity data for the task.

The tasks must meet certain conditions.